Privacy Policy

Privacy Policy – Coastal Bend Containers

Effective Date: [12.1.2025]

Coastal Bend Containers (“Company,” “we,” “our,” or “us”) operates a private internal application used to access and process data from QuickBooks Online for operational purposes. This Privacy Policy explains how information is accessed, used, and protected within this application.

This application is designed solely for internal business use by Coastal Bend Containers. Its purpose is to retrieve, process, and display accounting and operational data from QuickBooks Online to support internal workflows such as reporting, logistics coordination, dispatching, and financial tracking.

The application may access the following types of data from QuickBooks Online:

• Customer information (such as names and business details)
• Estimates and transaction data
• Invoice-related information
• Item and service details
• Operational notes and descriptions

This data is accessed strictly as authorized by the Company through QuickBooks Online permissions.

The information accessed is used exclusively for internal business operations, including:

• Generating reports
• Coordinating logistics and transportation
• Supporting dispatch and scheduling
• Monitoring financial and operational performance
• Integrating data into internal systems such as spreadsheets or reporting tools

The data is not used for marketing, advertising, or resale purposes.

Coastal Bend Containers does not sell, rent, or trade any data accessed through this application.

Information may be shared only in the following limited circumstances:

• With authorized employees or contractors for legitimate business operations
• With affiliated business entities when necessary for coordinated services (such as logistics or transportation)
• When required by law, legal process, or regulatory obligation

All sharing is limited to what is necessary for operational purposes.

We take reasonable measures to protect the data accessed through this application, including:

• Restricting access to authorized users only
• Using secure authentication methods provided by QuickBooks Online (OAuth 2.0)
• Limiting system access based on roles and responsibilities

While we take steps to protect data, no system can guarantee complete security, and users acknowledge this inherent risk.

Data accessed through this application may be retained as part of standard business records, reporting systems, or operational logs.

Retention periods are determined by business needs, legal requirements, and operational considerations.

This application relies on third-party platforms, including:

• QuickBooks Online (Intuit)
• Microsoft SharePoint and Excel
• Other internal or cloud-based tools as needed

These services have their own privacy policies governing how they handle data.

Access to this application is restricted to authorized personnel only. Users are responsible for maintaining the confidentiality of their credentials and for using the system in accordance with company policies.

Unauthorized access or misuse of data is strictly prohibited.

Coastal Bend Containers may update this Privacy Policy from time to time as business operations or technical systems evolve.

Any updates will be reflected on this page with a revised effective date.

For questions regarding this Privacy Policy or the use of this application, please contact:

Coastal Bend Containers
[Insert Contact Email or Phone Number]

This application is not intended for public use and is operated solely as a private internal business tool.